Raffling off prizes at a charity event is an excellent way to raise money for your organization. With thorough planning and organization, you can ensure a successful raffle. Here’s a comprehensive guide to help you plan, set up, and sell raffle tickets effectively.
Part 1: Getting Ready to Hold a Raffle
Step 1: Learn the Laws in Your Area
- Research Local Regulations: Since raffles are a form of gambling, they are often regulated. Non-profit organizations like schools, charity groups, and religious institutions usually need permits to hold a raffle.
- Find Information: A web search for “raffle laws [your city or state]” or contacting your city government office can provide the necessary information.
Step 2: Apply for a Raffle Permit
- Obtain a Permit: In most areas, a permit is required to hold a raffle. These permits are generally affordable and may cover multiple raffles within a specific period.
Step 3: Assemble Your Prizes
- Solicit Donations: Request donations from local businesses and individuals. Offer proper documentation for tax deductions and advertise their generosity.
- Prizes: Ensure prizes match your audience. For example, gift certificates, small electronics, and family-friendly items are appropriate for local events.
Step 4: Set a Price Point
- Determine Ticket Price: Price tickets based on the value of your prizes. For small raffles, $1 per ticket with discounts for multiple purchases (e.g., $1 each or 6 for $5) is standard.
- Recoup Costs: Ensure ticket prices are high enough to cover expenses and meet your fundraising goals.
Step 5: Purchase Raffle Tickets
- Buy Tickets: Purchase tickets online or from office supply stores. For large raffles, consider custom-printed tickets.
Step 6: Assemble a Sales Team
- Recruit Volunteers: Find volunteers to sell tickets at the event. Schedule break times and ensure no one mans their station for more than an hour.
Step 7: Advertise Your Raffle
- Promote the Raffle: Highlight the raffle and prizes on posters, flyers, and social media. Keep potential participants informed about ticket prices and prize updates.
Part 2: Selling Raffle Tickets at Your Event
Step 1: Set Up Your Prize Display
- Display Prizes: Place prizes prominently and securely. For valuable items, use visual representations to prevent theft.
Step 2: Set Up Sales Stations
- Strategic Placement: Place sales tables near entrances and use decorations to attract attention.
- Security: Use locking cash boxes and visible receptacles for ticket stubs. Ensure volunteers work in pairs for security.
Step 3: Make the Rules of the Raffle Clear
- Clarify Rules: Clearly advertise if participants must be present to win. Provide instructions on filling out and depositing ticket stubs.
Step 4: Be Assertive!
- Proactive Selling: Have volunteers actively ask attendees if they’ve purchased tickets. Make frequent announcements about the raffle.
- Engage the Crowd: Send volunteers to sell tickets throughout the event.
Step 5: Use Visual Markers for Participants
- Visual Cues: Give participants a marker (button, necklace, badge) when they buy tickets to prevent repeated solicitations and attract interest.
Step 6: Hold the Drawing
- Conducting the Drawing: Ensure the drawing happens at the advertised time and in plain sight. If winners don’t need to be present, contact them immediately after the event.
Additional Tips
- Record-Keeping: Keep track of ticket sales and donors meticulously.
- Engagement: Engage with participants, thanking them for their support and encouraging future participation.
By following these steps, you can effectively plan, organize, and execute a raffle that raises significant funds for your cause while providing a fun and engaging experience for participants.
