How to Apply for a Duplicate Registration Book/Number Plate in Uganda

How to Apply for a Duplicate Registration Book/Number Plate in Uganda.

Uganda – Apply for a Duplicate Registration Book/Number Plate Procedure

Steps to Follow Before Application:

1. Report to Police:
   • Report the lost or stolen number plate or logbook to the nearest police station.
   • Obtain a police report.
2. Newspaper Advertisement:
   • Place an advertisement in a newspaper about the lost number plate or logbook, usually within 14 days of reporting it to the police.

In-Person Application:

1. Visit URA Office:
   • Go to the Uganda Revenue Authority (URA) Licensing Office with the required documents and fee.
2. Obtain and Fill Assessment Form:
   • Request an assessment form for the application of the duplicate number plate or logbook.
   • Fill in the application form accurately and submit it to the attending official for verification.
3. Make Payment:
   • Obtain a payment receipt from the URA office.
   • Pay the recommended fees at any designated bank using the payment receipt.
   • Obtain a bank receipt slip and return to the licensing office with it.
4. Receive Duplicate Document:
   • If all information is in order, you will be issued with the duplicate registration book within one working day.
   Note: For a lost, stolen, or damaged license plate number, you will be directed to the number manufacturing office to make the duplicate number.

Online Application:

1. Access URA Web Portal:
   • Visit the URA web portal and log in to your account with your TIN and password.
2. Navigate to Application Form:
   • Under e-services, select “Motor Vehicle Registration” from the menu.
   • In the extended menu, select “Applications” and choose “new form.”
   • Select “duplicate” as the purpose.
3. Fill in Application Details:
   • Complete the required details on the first page.
   • Proceed to the duplicate page and answer the relevant questions.
   • Attach the necessary documents.
4. Register Payment:
   • Go to the payment details page and click on “Register payment.”
   • Select your bank and payment mode, then click submit.
5. Print and Pay:
   • Print the acknowledgement receipt and payment registration slip.
   • Pay at the bank and submit the application and payment slip to the URA Licensing office.
   • The book/plate will be processed.
   Note: For a lost, stolen, or damaged license plate number, you will be directed to the number manufacturing office to make the duplicate number.

Required Documents:

Duplicate Number Plate:

• Application form for the duplicate plate (signed and stamped if the applicant is non-individual)
• Police report (if the plate was stolen or lost)
• Surrender damaged plate (if applicable)
• Newspaper advert (optional)
• Laboratory report from the CID headquarters (if both plates were lost, optional)
• Copy of the identification number of the applicant
• Payment slip for the duplicate fees

Duplicate Logbook:

• Application form for the duplicate logbook (signed and stamped if company)
• Damaged logbook (if available) or police letter and advert (if lost, optional)
• Copy of the identification document
• Payment slip for the duplicate fees

Office Locations & Contacts:

Uganda Revenue Authority – Head Office:

• Physical address: Plot M193/M194, Nakawa Industrial Area, Kampala, Uganda
• P.O. Box 7279, Kampala, Uganda
• Toll-Free Number: (256) 800117000
• Email: [email protected]
• Website: URA Website

Eligibility:

• All motorists in Uganda with a vehicle registered by the URA who have lost, had stolen, or damaged their number plate or logbook.

Fees:

• Duplicate Number Plate: UGX 49,000
• Duplicate Logbook: UGX 44,000

Validity:

• The duplicate registration book or number plate is valid as long as the vehicle is registered under the current owner.

Processing Time:

• URA will notify you about your application status within one working day after receiving all the necessary information.

Instructions:

• Report the lost or stolen number plate/logbook to the police and obtain a police report.
• Advertise the lost/stolen number plate or logbook in a newspaper.
• Visit the URA Licensing office and request the duplicate number plate or logbook assessment application form, or apply online.
• Pay the required fees at a designated bank and obtain a bank payment slip.
• Submit the required documents and payment slip to the URA Licensing office for processing.
• For a damaged license plate, return it to the URA office on the agreed date.

Required Information:

• Full name of the owner of the vehicle
• Vehicle registration number
• Details about the vehicle (model, make, color, etc.)
• Surrender damaged logbook or number plate
• Police report
• Newspaper advert copy
• National identification card of the owner (ID card)
• Taxation identification number (TIN)

Need for the Document:

• It is mandatory for all Ugandan motorists to report any lost, stolen, or damaged number plate or logbook to the police and the URA.
• A valid registration book (logbook) proves ownership of a motor vehicle.