Guide on How to Check If a Company Is Registered in Kenya

In Kenya, knowing whether a company is legally registered is crucial for both business owners and consumers. Whether you’re verifying a company for investment, partnership, or simple due diligence, it’s important to know how to check if a company is registered. Thankfully, Kenya’s government has streamlined this process, making it easy to access vital company details through the eCitizen portal. Here’s a complete guide on how to verify a company’s registration status quickly and affordably.

Step-by-Step Guide to Check Company Registration in Kenya

When checking if a company is registered, the goal is to obtain the CR 12 form, which provides key information about the company, including its directors, shareholders, registered office, and any liabilities or charges. Here’s how you can access these details.

How to Access Company Details on eCitizen

1. Go to the eCitizen Login Page:
   • Open your web browser and go to the eCitizen portal.
   • Log in using your email, ID number, and password. If using the Digital ID feature, scan the QR code provided by the eCitizen website through the eCitizen app.
2. Navigate to Business Registration Service:
   • After logging in, select Business Registration Service from the eCitizen dashboard.
   • Click on Make Application.
3. Search for the Company:
   • In the application services list, find and select Official Search (Third Party Application).
   • A pop-up will show the fee associated with the search. Click on Apply Now.
4. Enter Company Details:
   • Input the company name or registration number.
   • If the company exists, click its name and proceed.
5. Submit and Pay the Fee:
   • Enter your postal address and confirm the details.
   • Pay the required fee via your preferred method.
6. Obtain the CR 12 Form:
   • After payment, the CR 12 form will be available for download. This form includes the company’s:
     • Directors and shareholders
     • Shareholding percentages
     • Registered office address
     • Debenture details
     • Any charges registered against the company

Cost of Verifying a Company

The process of verifying a company’s registration on eCitizen is affordable. Here’s the breakdown:

How to Search a Company Name Online

Before registering your business or if you want to check the availability of a company name, follow these steps:

1. Log into eCitizen:
   • Use your eCitizen account to log in.
2. Search for the Business Name:
   • Click on Office of the Attorney General and Department of Justice.
   • Select Make Application, then Name Search – Company/Business.
   • Enter your proposed company name and a short description.
3. Submit the Search Application:
   • Review your details and pay the applicable fee.
4. Receive Feedback:
   • The Registrar of Companies responds to the name search request within a day. If the name is available, you can proceed with business registration.

How to Register a Business Name Online

If your desired business name is available, you can proceed to register your business:

1. Log into eCitizen:
   • Access your eCitizen account and click on Business Registration Service.
2. Complete the Application:
   • Enter the details for your business, including name, address, and ownership information.
3. Submit and Pay the Registration Fee:
   • Pay the required filing fee of KES 950, or more depending on your business type.
4. Receive Confirmation:
   • After payment, the business name will be officially registered, and you will receive a certificate of registration.

Timelines for Business Registration

The time needed to register a business or verify details varies depending on the type of registration:

Conclusion

Checking if a company is registered in Kenya is easy, quick, and affordable through the eCitizen portal. By following the outlined steps, you can verify company details like directors, shareholders, and the registered office. Whether you’re verifying a company or planning to register your own, the process ensures transparency and accountability. For anyone planning to start a business or engage with a new company, this verification step is essential for ensuring legitimacy and avoiding future disputes.