How to Apply for Vessel Special Registration in Togo

Shipowners looking to operate under the Togolese flag for a limited time or special purpose can apply for vessel special registration. This guide details how to apply for vessel special registration in Togo, covering the procedure, document requirements, eligibility, and contact details.

Step-by-Step Application Process

1. Visit the Deputy Registrar’s Office
   Begin the process by visiting the Deputy Registrar appointed by the Ministry of Transportation in your area. Alternatively, submit your request through one of the International Registrations Bureau (IRB) offices in Lebanon or Greece.
2. Collect and Complete the Application Forms
   You’ll need to complete various application forms including registration, CSR, manning, radio, and security-related forms.
3. Prepare Supporting Documentation
   Assemble and attach all documents listed in the “Required Documents” section.
4. Submit the Application Package
   Deliver your full application and document set to the appropriate registrar.
5. Pay the Required Fees
   Pay the applicable registration fees and include proof of payment with your submission.
6. Await Approval and Certification
   After evaluation, if your application meets all requirements, you’ll receive the official special registration certificate for your vessel.

Required Documents

• Application forms for:
  • Ship registration
  • Continuous Synopsis Record (CSR)
  • Ship station license
  • Minimum safe manning
  • Company Security Officer (CSO)
  • Safety Management Agreement (SMA, signed by both parties)
• Notarized Declaration of Ownership (if no change in ownership)
• Copy of applicant’s passport
• Confirmation from the radio accounting authority (ITU member)
• Updated certificate of good standing for the owning company
• Notarized bill of sale (if applicable)
• Copies of previous flag certificates, including:
  • Ship registry
  • Radio station license
  • Minimum safe manning
  • Continuous Synopsis Record
  • Cargo ship safety radio
  • Class and statutory/ISM/ISPS certificates
• Readable ITC Certificate (for issuance of new certificate under Togo flag)
• Updated non-encumbrance certificate from previous registry

Eligibility

• Vessel owners and operators seeking temporary or special registration under the Togolese maritime flag are eligible to apply.

Fees

• Fees vary depending on the size, class, age, and intended use of the vessel.
• Contact the Registrar’s Office for the current fee structure.

Processing Time

• The average processing time ranges from 7 to 21 business days, depending on document completeness and workload.

Validity

• Special vessel registration is temporary and typically issued for a specific voyage, contract, or limited operational period.
• Renewal or conversion to permanent registration is possible upon application.

Where to Apply

Ministry of Trade, Industry, Transport and Development of the Free Zone

• Address: B.P. 831, MCITDZF Building, Lomé, Togo
• Phone: (228) 222 10 08 / (228) 222 44 70
• Mobile: (228) 913 23 33
• Email: [email protected]
• Website: www.togoregistrar.com

IRB Lebanon Office

• Address: Zalka, Main Road, Municipality Building, 5th Floor, Beirut
• Tel/Fax: +961-1-883794
• Email: [email protected]

IRB Greece Office

• Address: 110-112 Notara Street, Piraeus 185-35, Greece
• Tel/Fax: +30 210 4528361 / +30 210 4528362
• Email: [email protected]

Required Information in the Application

• Vessel name and IMO number
• Owner/operator legal information
• Ship classification and purpose of registration
• Previous registry and flag details
• Port of registry
• Manning and safety details

Why You Need This Certificate

The vessel special registration certificate:

• Authorizes temporary or purpose-specific operation under the Togolese maritime flag
• Ensures compliance with international maritime laws
• Enables vessel participation in contracts, tenders, or operations requiring flagged status

Other Uses of the Certificate

• Facilitates short-term commercial operations
• Required for charter agreements or leasing arrangements
• Helps with temporary insurance and port clearances

Helpful Resources

• Togo Ship Registrar – IRB Portal
• Togo Government Trade and Transport
• International Registrations Bureau