How to Apply for a Duplicate Logbook in Kenya Through an Alternative/Forced Transfer Process

The National Transport and Safety Authority (NTSA) offers an alternative/forced transfer process to facilitate the transfer of motor vehicle ownership under special circumstances. These include court orders, bank repossession auctions, succession cases, and situations where the owner cannot be traced. Below is a comprehensive guide on how to apply for a duplicate logbook through this process.

Circumstances for Alternative/Forced Transfers

A motor vehicle can be transferred through an alternative process in the following situations:

1. Court Order Auctions
2. Bank Repossession Auctions
3. Succession Cases
4. Transfer by Court Order (Disputes)
5. When the Owner Cannot Be Traced
6. Police/Uncollected Property Auctions
7. Distress for Rent Auctions
8. Diplomat to Embassy Transfers

Steps to Apply for an Alternative/Forced Transfer

Step 1: Log in to Your E-Citizen Account

1. Visit the E-Citizen portal and log in to your account.
2. Navigate to the NTSA Service Portal (New).

Step 2: Select Alternative/Forced Transfer

1. Go to Motor Vehicle Services and select Alternative/Forced Transfer.
2. Fill in the required details and select the type of transfer applicable to your case.

Step 3: Attach Required Documents

• Upload scanned, colored documents as a single PDF file.
• Attach all relevant documents based on the specific circumstances of the transfer.

Step 4: Choose a Logbook Collection Centre

• Indicate your preferred collection center.
• Provide the ID number of the authorized person to collect the logbook.

Step 5: Submit and Pay

• Submit the application and pay the applicable charges, including the inspection fee.

Step 6: Schedule Vehicle Inspection

• After submission, wait for a 7-day standstill period for validation.
• Log back into your account to book an inspection date and center as prompted under notifications.

Step 7: Present Documents and Vehicle

1. Present the vehicle for inspection at the scheduled date and center.
2. Submit the original documents at the designated logbook collection center.

Step 8: Approval Notification

• Upon approval, the new owner will receive a notification of the successful transfer.

Charges

• Charges depend on the engine capacity (CC) of the vehicle and the inspection fee.

Timeline

• Logbook Processing: 3 working days.
• Inspection: As scheduled.

Documentation Requirements

1. Court Order Auctions

• Certified Auctioneer license and registration certificate.
• Certificate of sale and purchase receipt.
• KRA PIN and ID of the new owner.
• Gazette notice or newspaper advertisement.
• Sworn affidavit by the applicant.
• Transfer Form C and court order.
• Original logbook or police abstract.
• Tape lift from DCI.

2. Transfer by Court Order (Disputes)

• Sworn affidavit by the applicant.
• KRA PIN and ID of the new owner.
• Transfer Form C and court order.
• Tape lift from DCI.
• Original logbook.

3. Owner Cannot Be Traced

• ID or certificate of incorporation for both owners.
• Sworn affidavit by the applicant.
• Seller agreement with signed Form C.
• Tape lift from DCI.
• Police abstract or court order.

4. Bank Repossession Auctions

• Valid auctioneer license and registration certificate.
• Certificate of sale and purchase receipt.
• Discharge letter from the bank.
• Newspaper advertisement and sworn affidavits.
• Transfer Form C.
• Letter from the bank with details of the highest bidder.

5. Succession Cases

• Certified Certificate of Grants and Death Certificate.
• Letter appointing administrators of the estate.
• Original logbook or police abstract.
• Sworn affidavit by the successor.
• Transfer Form C and tape lift from DCI.

6. Distress for Rent Auctions

• Auctioneer license and certificate of sale.
• Warrant of attachment and sale.
• Properly stamped Form C and tape lift from DCI.

7. Diplomat to Embassy Transfers

• Embassy request letter.
• Forms A and C approved by the Ministry of Foreign Affairs.
• Customs entry and duty payment receipts.
• Diplomatic IDs and KRA PINs.

8. Police/Uncollected Property Auctions

• Auctioneer license and certificate of sale.
• Newspaper advertisement and court order.
• Tape lift from DCI and sworn affidavit.

Restrictions on Forced Transfers

A vehicle will not be transferred through this process if:

1. Duty has not been paid (except for diplomatic cases).
2. A caveat has been placed on the vehicle.
3. The vehicle is under financing or loan obligations (except auction cases).
4. The vehicle is reported as stolen.

By following the outlined steps and ensuring all required documentation is provided, applicants can successfully transfer vehicle ownership under special circumstances. For assistance or inquiries, contact NTSA through the E-Citizen portal or visit your nearest NTSA office.