How to Find and Organize Messages in Yandex Mail

While the search tool lacks built-in operators and complex filters, Yandex Mail supports folders and labels to help you sort messages. Using filters, you can set up Yandex Mail to perform tasks automatically such as deleting certain mail and sending automatic replies. Keyboard shortcuts help you operate Yandex Mail with greater efficiency.

Finding and organizing messages in Yandex Mail is straightforward due to its user-friendly interface and robust organizational tools. Here’s how to do it:

Finding Messages

1. Using the Search Bar:
   • Locate the Search Bar at the top of the Yandex Mail interface.
   • Enter keywords, sender names, or email subjects to search for specific messages.
   • Use advanced search operators like:
     • from:[email protected] (Search by sender)
     • to:[email protected] (Search by recipient)
     • subject:"keyword" (Search by subject)
     • has:attachment (Search emails with attachments)
2. Filtering Emails:
   • Open the folder (e.g., Inbox, Sent) where you want to search.
   • Use the Filter Menu to sort emails by date, sender, or subject.
3. Advanced Filters:
   • Use the “Settings” > “Filters and Rules” feature to create advanced search filters for frequent queries.

Organizing Messages

1. Using Folders:
   • Create Folders:
     • Go to Settings > Folders and Labels.
     • Click Add Folder, name it, and save.
   • Move Emails to Folders:
     • Drag and drop emails into the desired folder, or right-click an email, select Move to, and choose the folder.
2. Using Labels:
   • Labels are like tags you can assign to emails for easy categorization.
   • Create a Label:
     • Go to Settings > Folders and Labels > Add Label.
   • Apply Labels:
     • Right-click an email, select Label, and choose the label to apply.
   • Filter by Label:
     • Click on the label in the sidebar to view all emails with that label.
3. Setting Up Filters:
   • Go to Settings > Filters and Rules.
   • Click Add Filter and set conditions like sender, keywords, or attachments.
   • Choose actions such as moving emails to a folder, applying a label, or forwarding them.
4. Archiving Messages:
   • Select emails you want to archive.
   • Click the Archive button to move them to the Archive folder for safekeeping without deleting.
5. Pinning Important Emails:
   • Select an email and click the Pin icon to keep it at the top of your Inbox for quick access.

Tips for Efficient Management

• Use Search Folders:
  Create dynamic folders that display emails meeting specific criteria (e.g., emails with attachments or flagged messages).
• Mark as Read/Unread:
  Use the Mark as Read/Unread option to keep track of emails requiring action.
• Clean Up Regularly:
  Use the Clean Inbox tool to delete or archive old and unnecessary emails in bulk.
• Enable Two-Step Verification:
  Protect your organized emails by enabling two-factor authentication for enhanced security.

By leveraging these tools, you can efficiently manage your emails in Yandex Mail and ensure an organized, clutter-free mailbox.