Licensing of milk handling premises is an important activity in regulation of the dairy industry. It facilitates regular inspection of such premises to ensure compliance to milk quality and safety requirements. The various categories of licenses, which are designed for different processes along the value chain, are applied online. The following is a Procedure on How to apply for a Milk Primary Producer License in Kenya
The first step is to come together as dairy farmer groups or individual farmers so as to engage in the collection, bulking and marketing of raw milk to have advantages of economies of scale.
You should then identify a suitable premise to for collection, bulking and storage of the raw milk and qualified personnel to run the facility. Make sure the premises has complied with the laid out hygienic and operational requirements. (These have been mentioned in the eligibility section.)
Contact the nearest Kenya Dairy Board office to obtain a notice of a preliminary inspection of premises. A list of KDB Office branches can be downloaded through this link.
This will be followed by an inspection of the premises by the Kenya Dairy Board to determine whether the premises has complied with the laid out hygienic and operational requirements
If everything is in order, you can move on to the next step and make your application for license online. Where areas of non-compliances are identified, improvements should be undertaken.
If you are not registered , fill in the required information which include (i. Business details (ii. Applicant details to register.
After registration, log in to your Kenya dairy board online account and make an application for inspection of the primary production premises and make a payment for the application. The application fees is Ksh. 600
This will be followed by an inspection of the premises to ensure that it complies with the laid out hygienic and operational requirements of the Kenya Dairy Board and if successful, you are required to pay the requisite license fees. This you can do by logging into your Kenya Dairy Board Licensing Portal dashboard. The license fees is Ksh 1,200.
Once payment is made the milk primary producer license will be processed within fourteen days and it can be downloaded from your online dashboard.
The license has a validity period of one year and you can start operations immediately.
Pay monthly cess and levy as and where applicable. Other conditions of issuance of the license should be observed (Non-compliance can lead to suspension of permit)
Medically certificate for Milk Handling Personnel
Copy of ID card/ Passport
Business registration certificate
Proof of pasteurization
Office Locations & Contacts
Kenya Dairy Board Head Office Social Security House, Block A, Eastern Wing, 10th Floor, Bishop Road, Nairobi Kenya. P.O Box 30406-00100 Nairobi. Phone: (020)3569377/341302 Mobile: 0722573432 / 0733521438 Email: email@example.com Web: Kenya Dairy Board Website
A milk primary producer license is issued to dairy farmer groups and individual farmers engaged in collection, bulking and marketing of raw milk
The milk handling premises should comply with the laid out hygienic and operational requirements. This include compliance in the following areas among others;
Premises: should be properly located, designed, ventilated, lighted and protected from contamination
Equipment – Equipment, piping, accessories and other contact surfaces coming into contact with milk and milk products should be easy to clean and sanitize, corrosion resistant and made from food grade material
Personnel: Milk handling personnel should be clean and well-groomed, properly attired and medically certified
Record keeping: Quality records should be maintain and updated
Waste management: Effluent and other solid wastes should be managed in accordance with regulations
Utilities: Adequate supply of potable water and other essential utilities depending on type of operation
Management: Premises should be managed by a qualified supervisor or manager
Operations: Recommended processing schedules should be followed e.g. pasteurization temperatures and time controls
Rodent and vermin control: Premises should be protected against invasion by flies, rodents, birds and other vermin
Annual license fees Ksh 1,200
Application fees Ksh 600
The validity period is one year
However non-compliance can lead to suspension of permit
Documents to Use
Applications are done online
Other application documents are provided by the Kenya Dairy Board
The processing time is 14 days.
Prepare the milk handling premises to meet inspection standards.
Request the premises to be inspected by the KDB inspectorate.
Inspection is carried on application fee.
On successful inspection the client makes an application for the lensing of the premises upon payment of necessary fees.
License is issued.
Name of applicant (individual or firm)
Physical and postal address of applicant.
Nature of dairy produce
Quantity sold per day
Nature of sale (retail/ whole sale)
Area of operation
Period of operation
Full name of business
Physical and postal address of business
Email address of business
Need for the Document
Licensing of Primary Milk Producers is an important activity in regulation of the dairy industry. It facilitates regular inspection of such premises to ensure compliance to milk quality and safety requirements.
In Kenya no person is allowed to carry out milk processing without a valid milk processing license.
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